The Town of East Gwillimbury (EG) welcomes any member of the public, or their representative, to appear at any public meeting of Council or Committee of the Whole Council and make a deputation.

Please complete the Deputation Request Form to speak at a meeting.

If you wish to provide any supporting material, please ensure to attach and submit your supporting documentation with your Deputation Request form.

Deputation Guidelines

The guidelines for making a deputation are summarized below:

  • A person or organization wishing to speak to an item must submit a Deputation Request Form no later than 4:30 p.m. on the Monday of the week prior to the meeting.
  • A person or organization wishing to speak to an item on the published Agenda must submit a Deputation Request Form no later than noon on the Friday prior to the meeting.
  • The request must set out the particulars of the matter and include a copy of any materials that will be presented.
  • Unless otherwise directed by Council, deputations will be limited to 5 minutes.
  • All deputations require the consent of Council or Committee.

Deputations During an Election Year

Council has provided additional direction on deputations during the 2026 Election Year.

What you should know before requesting a deputation:

  • Deputation deadlines as outlined above remain in effect. Anyone wishing to make a deputation must submit a written outline of their deputation by Monday at 12:00 p.m. prior to the meeting. This written outline will be shared with all members of Council in advance of the meeting.
  • Each resident may make one deputation of up to 5 minutes per meeting day.
  • Election-related deputations, including campaigning or content intended to influence an election, will not be heard.

Conduct at Meetings

In accordance with the Town's Procedural By-law, no deputant shall:

  • speak disrespectfully of any person;
  • use offensive words or unparliamentary language;
  • speak on any subject other than the subject for which you have requested to address Council or Committee;
  • disobey the rules of procedure of a decision of the Chair or Council.

All deputants are required to follow the Town's rules of decorum during meetings. Council or Committee may limit or stop a deputation if these rules are not followed.

For more information, please review the Procedural By-law. 

Other Ways to Get Involved!

Members of the public may share their views at any time through other channels, such as:

  • Written letters
  • Emails
  • Meetings with Members of Council or the Mayor
  • Contacting Customer Service or completing a Customer Service Feedback Form
  • Participating in public engagement opportunities as they become available on the Town's website and social media channels. To stay up to date on these opportunities you can follow the Town's social media channels on Facebook, X, Instagram or LinkedIn or sign up for the Town's eNewsletter. The eNewsletter is sent out once a week with the most up to date Town news and information. 

If you have any questions, please email the Clerk's Office or call (905) 478-4282.