Registration opens Monday, February 20 at 8:30 a.m.

2023 Summer Camp Guide

Download the 2023 Summer Camp Guide!

Download your copy of the 2023 Summer Camp Guide.

Parent Guide

The 2023 Parent Guide is coming soon.

The Parent and Guardian Guidebook will outline important information about camps, policies, and procedures and answer some frequently asked questions. Please read through the Parent Guide before camp starts and familiarize yourself with the Town of East Gwillimbury Summer Camps to ensure that you and your camper have a great summer camp experience. 

Should you have any questions regarding this guide, please do not hesitate to contact the Summer Camp Team!

How to register for camp

We encourage you to register at least one week before camps start to avoid cancellations. You can register online, in person, or over the phone. Review the drop-downs below to find out more important information.

Online registration

You can register online using a computer only. Mobile registration is not available for camps at this time.

What you need:

  • Your ActiveNet/iReg account login and password. Don't have an account? Create an account online.

  • Visa/Mastercard/AMEX

  • Camp barcode number

Register online through iReg

Phone registration 
You can call Customer Service at 905-478-4282 or the Recreation Services Department at 905-478-3826.
In-person registration

Visit the EG Sports Complex Recreation Services desk (during regular business hours) or the EG Civic Centre Customer Service desk, Monday to Friday between 8:30 a.m. to 4:30 p.m. (or) sign up on Family Day (Monday, February 20, 2023) from 8:30 a.m. to 1 p.m. at the EG Sports Complex.

What we accept:

  • Visa
  • Mastercard, or
  • AMEX

Registration Information

Late registrations
Registrations that are submitted after a session has begun will not be pro-rated. Full camp prices still apply.
Waitlist
You can add your child to a waitlist online for the 2023 season. To be added to a waitlist, visit iReg and search for the camp you wish to be on a waitlist for.
Discounts 

The following discount is available for the 2023 Summer Camp season:
When there are three or more children in the same family taking part in the same week of summer camp, the third and subsequent child(ren) will receive a $20 discount.

Refund policy 

Full Refund

If a camp is cancelled prior to it beginning, you will be contacted by telephone or email and issued a full refund to the original payment method.

Partial refund

You will receive a partial refund for medical reasons only if a written request is received by Recreation Services one week prior to the start of the camp. A $20 administration fee will bee deducted from the refund. Medical notes may be required. Once a camp has started, we are unable to reimburse funds.

Transfers

If you wish to transfer your child from one camp to another, there will be a $20 administration fee. Mid-week transfers will not be accommodated.

Inclusion Services

Register for one-on-one support by May 1, 2023.
Please review our camp inclusion information below for more details.

The Town of East Gwillimbury is dedicated to ensuring all campers have a successful camp experience. There may be times when a child requires more support than our camp ratios are able to provide. In these cases, we strongly recommend consulting with us about our support options.

How do I know if additional support is needed? 

Additional support is required if:

  • Extra support is required at school, or participant has a safety plan with their educational institution
  • A disability exists that could affect the safety of the participant or other participants
  • Extra support is required at home for basic care
  • Participant is associated with a support agency and/or program
  • There are behaviours to be assisted with (i.e. biting, scratching, pinching, slapping, etc.)

Families are required to complete an All About Me Package and provide a Safety Plan, if the participant has one, to help camp staff with any program adaptations. When considering recreation experience, please consider the individuals needs, and that the recreation integrated setting may not be suitable for all persons. The health and safety of participants and staff is paramount, which could result in participants being denied access to the program.

Are staff available to provide support?

Yes, in most cases arrangements for one-on-one support can be made. The Town of East Gwillimbury attempts to accommodate requests for additional support for children with special needs. However, due to the number of requests or level of care provided, support cannot be guaranteed. Accommodations can be made and are subject to health, safety and cost considerations. If we are able to provide your family with support it may only be up to two weeks at this time. Currently we are unable to provide eight weeks of one-on-one support.

Registering for Inclusion Support

Follow these steps in order to register for Inclusion Support:

  1. Register for one of our Summer Camp programs that meets the needs, hobbies, age and interests of the participant.
  2. Then, register for the corresponding week(s) of one-on-one Inclusion Support that matches the week(s) of camps registered for in step one, using registration code 9133. This can be done online at or in-person at the East Gwillimbury Sports Complex. Register for one-on-one support by May 1, 2023.
  3. Complete the Participant Intake Form
  4. Once you complete the intake form, please email it to us
Important Details
  • Inclusion one-on-one support is NOT a camp, it is a support service.
  • We may only be able to provide your family with support for up to two weeks at this time.
  • Currently we are unable to provide eight weeks of one-on-one support.
Can I provide my own inclusion support?

Yes, you may provide your own support (family member, friend, trained support worker or social worker).

We require a Vulnerable Sector Screening and a signed release of liability form for these individuals.

The support worker is required to participate in all activities as a positive role model for the participants and adhere to the Town of East Gwillimbury Policies and Procedures.

Things to know before camp

You can find specific camp information below! For additional camp and program policies please contact the Summer Camp Team!

General Camp Information

Call us at (905)-478-3826 or send the Summer Camp Team an email.

Camp Hours: 9 a.m. to 4 p.m.

Flexible drop-off and pick-up from 8 to 9 a.m. and 4 to 5:30 p.m. is available only at the following locations:

Camper Welcome Email 

You will receive a welcome email the Thursday before the start of camp, with the following forms for completion:

  • Allergy/medication form
  • Authorized pick-up form
  • Safe Play Protocols form

To verify your email is correct in our system, please check your online account or contact our Recreation Services department at 905-478-3826. If you register after 12 noon on the Thursday prior to camp, please email the Summer Camp Team for the camp paperwork and schedule.

Running Late?

Failure to pick up your camper by the designated time will result in a late pick up fee of $10 every 15 minutes for each camper.

Absent or Late?

If you know in advance that your child will be absent, please email the Summer Camp Team or contact Recreation Services at 905-478-3826. If we have not heard from you, Camp Supervisors will call the primary contact to confirm your child’s absence.

Sign in and out procedures 

Parents/guardians will be asked to document individuals who are authorized to pick up their child at the end of camp, during the day or if early pick up is required. All parents/guardians will be required to show photo ID for verification. Please have your ID ready when picking up your camper.

Medical Information

Ensure all medical concerns (medications, allergies, epi-pen, etc.) are up to date and properly documented during registration.

Staff

Our staff are selected on the basis of past experience, skills, enthusiasm and passion to work with children. Our staff are certified in First Aid and CPR-C, High Five and submit a police Vulnerable Sector Check.

Parent and Guardian Responsibilities 

Photo Policy

The Town of East Gwillimbury may capture and use photographs of programs, camps and participants for promotional purposes.

If you do not wish to have photos taken of your camper, please contact our summer camp team.

Healthy Lunch and Snack

All East Gwillimbury camps strive to be nut-aware. Please pack a nutritious nut-free lunch and snacks in easy to open containers and a refillable water bottle each day.

Clothing and Sunscreen

Campers are encouraged to wear comfortable clothes and weather appropriate clothing. Campers will spend the majority of their day outside; hats and sunscreen (spray-on preferred) are strongly recommended. A knapsack labelled with the camper’s name is encouraged, as well as labelling other items. Please pack additional clothing.

Valuable Items

Ensure your child does not bring valuable items to camp. The Town of East Gwillimbury and its vendors are not responsible for lost or stolen items. Electronic games, iPads, cellphones, money, etc. are not permitted at camp.

Toileting

All campers must be toilet trained and independent in the washroom. If an accident occurs, a phone call to the emergency contact will be made and the parent or guardian is expected to come in to assist the camper. If your child has specific needs or you have a concern, you can contact the Recreation Coordinator by email or at 905-478-4282 ext. 1402.

For additional camp and program information, please contact our summer camp team.

Please note by joining a program the registrant or participant recognizes, agrees, and accepts the known risks of participation in recreational activities and further agrees to hold harmless the Town of East Gwillimbury, elected officials and its employees from any injury or accident as it relates to these activities. The Town of East Gwillimbury does not assume any responsibilities for any incidents or injuries how so ever caused sustained by participants in any program in the buildings or on the grounds so designated or for the loss of personal or organizational effects stored or left in the building or on the grounds.

Safe Play in Camps

A message from the Summer Camp Team

The Town of East Gwillimbury is committed to providing fun, safe, and engaging recreational program opportunities to residents and community members. All participants attending programs are expected to participate and behave in a way that fosters safety to themselves and others. There are certain behavioural expectations that are required to be met by our participants to ensure that all campers have a rewarding, memorable, and fun experience while participating in our programs.

The Safe Play in Camps procedure outlines behavioural expectations that the Town of East Gwillimbury has within programs, in addition to the follow-up steps taken when behaviour expectations are not met. Participants in our programs are also expected to abide by the Town of East Gwillimbury’s Camp Code of Conduct.

This includes (but is not limited to) the following:

  • Respect other participants, staff, and volunteers

  • Respect the Town of East Gwillimbury buildings and property

  • Respect other’s personal space and belongings

  • Use appropriate language with Town staff, volunteers, other registered participants, and the public

  • Stay with the group

  • Remain hands off

  • Follow instruction from Town of East Gwillimbury staff members and volunteers

  • Contribute to a safe, friendly, and productive environment that cares for everyone 

To promote a safe and successful program environment, East Gwillimbury’s recreation staff are committed to working with participants and implementing tools and strategies to handling conflict, making feasible adaptations when necessary, and for creating a successful experience for all.

If your child has behavioural concerns, please contact the Recreation Coordinator and notify them of triggers and methods that are helpful for your child. It is our goal to make camp enjoyable for everyone!

Sincerely,

The Town of East Gwillimbury Summer Camp Team