The Town of East Gwillimbury (EG) strives to ensure that its governance, operations and activities are conducted in a manner that is accountable and transparent, while also safeguarding the privacy and personal information of the public.

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) establishes the framework for providing access to public information while ensuring the protection of personal information.

The Town offers access to municipal information through various access routes. There may be a fee to cover the cost of reviewing and copying files. Fees are subject to change in accordance with the Town’s fees and charges by-law.

Information Access Routes

Property Surveys
  • Request a records search to see if a survey is available for your property and obtain a copy. Available to the owner of the property or an authorized agent of the owner.
  • A property survey provides property dimensions (shows property boundaries, structures, setbacks, distance to roads, etc.). The survey is the legal document that outlines the property.
  • Request form is available online.
  • Processed by the Building Branch – contact building@eastgwillimbury.ca for further information.
Septic Plans
  • Request a records search to see if a septic plan is available for your property and obtain a copy. Available to the owner of the property or an authorized agent of the owner.
  • Request form is available online.
  • Processed by the Building Branch – contact building@eastgwillimbury.ca for further information.
Building Permit Application Status
  • Status of current building permits can be obtained by the owner of the property or an authorized agent of the owner by contacting the Building Branch – contact building@eastgwillimbury.ca.
Lawyer's Compliance Letter
  • Request the following information in relation to a specific property: status of building permits and building permit applications, outstanding building code violations and orders, and zoning Classification and by-law number.
  • Request form is available online.
  • Processed by the Building Branch – contact building@eastgwillimbury.ca for further information.
Fire Incident and Motor Vehicle Collision Reports
Zoning Confirmation Letter
  • For information on zoning and permitted uses for your property.
  • Processed by the Planning Branch – visit the Town website or contact planning@eastgwillimbury.ca for further information.
Engineering Drawings
  • The Town provides engineering Drawing Packages that show the location of Town infrastructure to land surveyors, developers, engineers, and municipalities.
  • Processed by Engineering and Public Works - visit the Town website for further information.
Lot Grading Certificate

Freedom of Information
  • The Town provides access to records through the Freedom of Information (FOI) process in accordance with provincial legislation (MFIPPA). Please note that many Town records are available outside the FOI process and should be requested separately (see other access routes listed on this page). Requests can only be processed for records in the Town’s custody and/or control.
  • More details can be found on the Town's FOI webpage.
  • Processed by Legislative Services – contact mfippa@eastgwillimbury.ca for further information.

Search the Town website for public information 

Search the Town website to see if the information you’re looking for is already available.

  • Visit the Town’s document center to access publicly-available records including: Town by-laws, Council agenda packages, minutes, staff reports, Council information packages as well as agendas and minutes belonging to Council appointed committees and groups.

Other sources of information

Below is a list of frequently requested information that is not available at the Town of East Gwillimbury, but can be accessed through other sources.

York Region records
Lake Simcoe Region Conservation Authority records
Questions and requests for LSRCA information should be directed to FOI@lsrca.on.ca. 
Executed and registered site plan agreements, easements
To access these record types, submit a request to ONLand.
Phase One Environmental Site Assessment information  
For information on where to obtain records required under Ontario Regulation 153/04 for Phase One Environmental Site Assessments, refer to section 3.1.2 - Environmental Source Information of the MOE’s guide.
Environmental occurrences and spills data 
For information related to environmental occurrences and spills, we suggest that you review the Environmental Occurrences and Spills database through the Ontario Ministry of Environment, Conservation and Parks.
Well information
The Province has well record data from 1989 to present.
Electrical/plumbing drawings 
  • The Town does not require or review plumbing drawings, only that the work be completed by a licensed plumber.
  • The Town does not require electrical drawings; permits for electrical work must be filed with the Electrical Safety Authority (ESA).
Garage licences

To renew a garage licence or obtain licences for previous garages, applications can be submitted to the Province.
Locates

Request a locate for underground pipes through Ontario One Call
Records of Site Condition
To access this record type, submit a request to the Ministry of Environment, Conservation & Parks. 
Cemetery inquiries
  • Please be advised that the Town does not provide response letters for cemetery searches on or near a property. The Town is the provincially licensed operator, but not the registered landowner of six inactive cemeteries within the boundary of the municipality: Franklin Pioneer, Mount Albert Methodist, Pegg, Selby Burying Ground, Widdell, and Cowieson.
  • Any additional due diligence required would be best conducted through the services of an archeologist. Some additional resources you could consult are:
    • The Ontario Historical Society Unregistered Cemeteries Committee
    • The Bereavement Authority of Ontario
Historical research
  • York Region Historical Archives 
  • Archives of Ontario has a collection of official Town records including: Council Papers, 1850-1899; Assessment and Collectors Rolls, 1853- 1961; Clerk's Files, 1851-1925; Treasurer's Records, 1929-1963; miscellaneous committee and administrative records, 1914-1970 
  • Local history consult – book through the East Gwillimbury Public Library 
  • YorkMaps is an interactive map that includes historical imagery and different map layers 
*The above links are provided for convenience only. Town staff are unable to assist with requests made to these bodies.