Before you can submit a development application to the Town of East Gwillimbury (EG), you will need to have a pre-consultation meeting with Town staff.

Which application require a pre-consultation meeting?

  • Official Plan Amendment
  • Zoning by-law Amendment
  • Site Plan
  • Draft Plan of Subdivision
  • Draft Plan of Condominium

What is the purpose of the pre-consultation meeting?

  • To get a better understanding of the proposed development
  • Identify key issues and provide preliminary feedback from Town staff
  • Provide a checklist of supporting documents required for the proposed application
  • Town staff to explain the development process

What is the fee for this meeting?

There is a pre-consultation fee of $750.00 payable to the Lake Simcoe Conservation Authority (LSRCA) for the pre-consultation meeting. The Town does not collect any fees for meeting. The LSRCA fee is not refundable. 

You must pay the pre-consultation fee prior to the pre-consultation meeting.  

The LSRCA accepts the follow method of payment: 

  1. By cheque sent via post or Purolator to the LSRCA office location 120 Bayview Parkway, Newmarket Ontario L3Y 3W3. For all other courier services, please send to 15 Brunton Place, Newmarket, Ontario L3Y 6B5; or,
  2. By credit card – Contact Julie Gerrard (LSRCA) at 905-716-4762 to process your credit card payment over the phone (please provide the property address, indicate the amount of $306, and that the payment is for a pre-consultation).

Which departments from the Town attend this meeting?

Representatives from each of the following departments will attend the meeting:

  • Planning
  • Engineering
  • Parks
  • Legal Services
  • Financial Services
  • By-law Services
  • Emergency Services
  • Economic Development

When does this meeting happen?

  • Pre-consultation meetings occur twice a month and are held from 9:30 am to Noon. 
  • Each item (proposal) will have approximately 50 mins of discussion time.
  • The deadline to submit a pre-consultation application is one week before the meeting date.

What to expect at the pre-consultation meeting?

The pre-consultation meeting is an informal meeting with Town Staff

  • Applicant will introduce the proposal
  • Staff from each department will have about 5 mins to provide feedback
  • Questions from Applicant can be asked throughout the meeting and at the end
  • A complete application checklist will be provided approximately 2 weeks after the meeting

What do I need to submit?

To book a pre-consultation meeting with staff, you will need to prepare the following:

  • Complete the Pre-Consultation Meeting Request Form (This form is available in other formats, please contact the Planning Department to request).
  • Select 3 meeting dates you are available for
  • Concept Site Plan – fully dimensioned in metric showing all setback and sizes, parking area, landscaped and hard surfaces, existing vegetation and structures
  • Concept Elevations – if available
  • Any additional information to help us understand your proposal

Who do I submit the required documents to?

Before you submit a request for pre-consultation, you are encouraged to consult with Planning staff. To request for a pre-consultation meeting please email the Planning Branch.