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#EGProud Terms and Conditions




This contest is open to the residents of the Town of East Gwillimbury only (see details below). No purchase necessary. OFFICIAL CONTEST RULES AND REGULATIONS #EGPROUD Photo Contest (the “CONTEST”)

 Please read these Official Contest Rules and Regulations in its entirety before entering the Contest. You are not eligible to enter the Contest unless you agree to these Official Contest Rules and Regulations. Participation in the Contest constitutes full and unconditional acceptance and agreement to these official rules, which are final on all matters relating to the Contest. The Corporation of the Town of East Gwillimbury (the “Town”), its employees, Council Members, agents, successors and assigns shall not be held responsible for any costs, losses, damages or expenses arising by reason of accident, negligence, printing, administrative or other errors that may arise or occur in connection with the Contest. The Town reserves the right to modify, amend, suspend or terminate this Contest, without prior notice, with no obligation or liability.

CONTEST DURATION AND THEME The Contest starts on Monday, May 1 at 8:30 a.m. EST (the “Contest Period”) and ends on Saturday, August 19 at 11:59 p.m. EST. The voting will start on Sunday, August 20 at 12:01 a.m. and end Thursday, August 31 at 11:59 p.m. (the “Voting Period”). The theme of the contest is “#EGProud”. Images should showcase the beauty and wonder of East Gwillimbury. Whether it is the natural Canadian landscapes found in the area, someone experiencing all that East Gwillimbury has to offer or the vibrant bustle of one of our communities. Capture those moments and share with us what East Gwillimbury means to you! 

To be eligible to participate in this Contest, each person entering the Contest must:

    • Submit at least one photograph taken within the Town with the theme of #EGProud
    • Provide a caption and the location of where the photo was taken
    • Read/agree to the Official Contest Rules and Regulations
    • You may submit multiple photos; however, each photo may only be entered one time
    • Residents may drop off a USB or disc at the Civic Centre located at 19000 Leslie St. with a maximum of 5 photos per device and a signed copy of the terms and conditions.

Contestants meeting these criteria will be included in online voting and the top twelve photos with the most votes will win the prize of being featured in the 2018 East Gwillimbury EG Proud Calendar.


During the Contest Period, valid contest entries (“Entries”) will be accepted through the Woobox.

A person entering the Contest (“CONTESTANT”) must take one or more photos following the contest theme, #EGPROUD, and submit a photo via Woobox on our Facebook or by bringing a USB key or disc in to Customer Service at the Civic Centre. By doing so the Contestant is agreeing to comply with these Official Contest Rules and Regulations and Privacy Statement and all such submittals that comply with these Official Contest Rules and Regulations constitute Entries. Residents who drop off photos will be required to sign copies of the contest rules at Customer Service. The disc or USB should also have a file listing the name, location, description and caption of each of the photos.

All Entries, including photos, become the sole property of the Town for use by The Town in its sole and absolute discretion (except as prohibited by applicable law and per the terms of these Official Contest Rules and Regulations) and will not be returned.

Photos will be screened for appropriateness before being considered for voting. Photos that are inappropriate in nature, are not taken in the Town of East Gwillimbury, are not from a Town of East Gwillimbury resident or do not meet the theme of the photo contest, will be void. Appropriateness of the photos is determined at the sole and exclusive discretion of the Town.

Contestants can submit as many different photos during the Contest Period that they want. This Contest is in no way sponsored, endorsed or administered by, or associated with Facebook or Woobox.

You understand and agree that you are providing your information to the Town and not to Facebook or Woobox. The Town is not responsible for technical problems with digital photos or uploading photos. If photos submitted cannot be viewed, are too large in file size or any submitted photos do not satisfy the Contest requirements, such entries will be disqualified.

No responsibility is assumed by the Town, its respective Council Members, employees, agents, successors and assigns, for any disruption to postal service or to telephone network or lines, computer on-line systems, servers or providers, computer equipment, software or failure of any entry to be received because of technical problems on the internet or at any website, or any combination thereof, as well as lost, misdirected, or late entries which for any reason are not received or which are illegible, incomplete or irregular in any way.

CONTEST PRIZE WINNER SELECTION AND NOTIFICATION At the end of the Contest Period, the eligible submitted photos will be shared in a gallery on the Town of East Gwillimbury Facebook page through Woobox. People can vote on a winner by voting on the photo to select the winner from the valid entries made during the Contest Period. The Contestants who entered the winning photos will be notified by the Town of his or her selection as the winner. The winner will be announced no later than Friday, September 1, 2017.

The winning contestants will have their photo featured in the 2018 East Gwillimbury Calendar and will be sent the calendar when they are printed. The two runners up will have their photos featured in the calendar and will be sent the calendar when they are printed. The selection of the winners will be determined the photo with the most votes. The Contestants selected as winners must meet the eligibility rules before being awarded their prize. The winning Contestants will be notified by email.

CLAIMING ANY PRIZE The winners each agree to release the Town, its employees, Council Members, agents, successors and assigns and all other Contest Parties (Facebook, Woobox, Town website) from any and all liability, loss, damage or claims caused by, resulting from or otherwise associated with the awarding, receipt, installation, possession, and/or use or misuse of any prize, including any travel or transportation related thereto. The prize winner agrees to give the Town permission to share their photo on the Town’s social media accounts (Facebook, Twitter,) on the Town’s page in the East Gwillimbury Express and for display on the Town’s website as well as in any promotional materials as deemed by the Town.


By participating in this Contest, Contestants agree to comply with these Official Contest Rules and Regulations and agrees with this Privacy Statement and with the decisions of the Town, judges and/or the independent Contest administrator, which are irrevocable and shall be legally binding in all instances. By entering this Contest and submitting your information, you agree that you have read and understand the Official Contest Rules and Regulations and that the information you provide will be governed by our Privacy Statement.

By participating in this Contest, the Contestants agree release their photos in the manner prescribed herein, releasing the Town, its employees, Council Members, agents, successors, assigns, respective advertising and promotional agencies, and the independent Contest administrator and other Contest parties from any liability in connection with this Contest or the prizes awarded.

By participating in this Contest, all eligible Contestants and qualified winners also agree to the use of their submitted Entry information including name, address (municipality only), and photos for publicity purposes relating exclusively to this Contest without additional compensation.

By participating in this Contest, all Contestants grant to the Town a worldwide, non-exclusive, unrestricted, royalty-free, perpetual, irrevocable, assignable right and license to use, reproduce, modify, publish, create derivative works from, translate, sub-license and display the submitted Entry information, images (in whole or in part) and/or to incorporate it in other works in any form, media or technology now known or later developed, without the Contestant’s prior approval and all Contestants further waive any copyright that they may have in the submitted entry information. In addition, by submitting an Entry in this Contest, each Contestant represents and warrants that they own and control all rights in and to the submitted Entry information and that each Contestant has the right to grant the foregoing rights to the Town.

This Contest and the terms and conditions contained in these Official Contest Rules and Regulations, shall be exclusively governed by and construed in accordance with the laws of the Province of Ontario, Canada and the federal laws of Canada applicable therein. Any dispute arising hereunder shall be adjudicated solely in the applicable court in Toronto, Ontario, Canada. This Contest is subject to all applicable federal, provincial and municipal laws and regulations. Void where prohibited.


The Town reserves the right, in its sole discretion to cancel or suspend this Contest should fraud, virus, software bugs or other causes beyond the control of the Town corrupt the administration, security or proper play of the Contest. With respect to computer entries, the Town is not responsible for computer system, phone line, hardware, software or program malfunctions or other errors, failures or delays in computer transmissions or network connections that are human or technical in nature.

Should multiple users of the same email account enter the Contest and a dispute thereafter arise regarding the identity of the Contestant, the authorized subscriber of said email account at the time of entry will be considered the Contestant. “Authorized account subscriber” is defined as the natural person who is assigned an email address by an Internet access provider, online service provider or other organization which is responsible for assigning email addresses or the domain associated with the submitted email address. Automated entries are prohibited, and any use of such automated entries shall result in disqualification. The Town reserves the right at its sole discretion, to disqualify any individual (and all of his or her contest entries) who tampers with the entry process.

Photo/Video Release Waiver

I hereby grant The Corporation of the Town of East Gwillimbury (“the Town”) the irrevocable right to use my name/photograph/image/audio recording/video recording/ and likeness for the express use of promoting the Town and Town events/attractions, in all forms and manner including, but not limited to, online internet websites, social media, and any other publications, as released to or by the Town. I understand that the Town cannot control unauthorized use of my image by persons not associated with the Town once my image has been published. I hereby forever waive any right to inspect or approve any publication of my image by the Town.

I have carefully reviewed and understand the above provisions and agree to be bound by them. I voluntarily give my consent and agree to this Release and Waiver.

I understand that the above-identified personal information is being collected and published for purposes related to promoting the Town’s public image. The Town of East Gwillimbury adheres to all applicable provisions of the Municipal Freedom of Information and Protection of Privacy Act.

For more information contact: Corporate Communications at lhanna@eastgwillimbury.ca