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Compliance Audit Committee 2018-2022

Purpose

The Municipal Elections Act, 1996 requires all municipalities to appoint a Compliance Audit Committee. The Compliance Audit Committee is responsible for considering compliance audit requests related to election campaign finances, including:

  • Receiving and reviewing the report of the Clerk on any apparent over-contributions by contributors to candidates and third party advertisers campaigns
  • Reviewing applications for eligible electors and deciding on whether to grant or reject a compliance audit
  • Receiving and considering any Auditors compliance audit reports

If an eligible elector in the Town of East Gwillimbury believes on reasonable grounds that a council candidate or registered third party advertiser has contravened the Municipal Elections Act with respect to municipal campaign finances, the elector may apply to have an audit of the candidate's campaign finances. Council candidates include all candidates who ran for the office of Mayor or Ward Councillor.

View the Terms of Reference.

Compliance audit requests related to school board trustee candidates are the responsibility of the Compliance Audit Committees appointed by each school board.

Committee Members

The municipalities of Aurora, East Gwillimbury, Georgina, King, Markham, Newmarket, Richmond Hill, VaughanWhitchurch-Stouffville and York Region have established a Joint Compliance Audit Committee. The following persons have been appointed as members to a Joint Compliance Audit Committee:

  • Terry Alderson
  • Ron Colucci
  • Jodie L. Feldman
  • Robert M. Freedman
  • Mark Gannage
  • Kelly Gravelle
  • Paul Jones
  • Reagan Ruslim
  • Vince Scaramuzza

Compliance Audit Applications

An eligible elector who believes on reasonable grounds that a Council candidate of third party advertiser has contravened the Municipal Elections Act in respect to election campaign finances, may submit an application for a compliance audit to Town Clerk.

To access the Compliance Audit Application, please click here.

Applications may be submitted by email to clerks@eastgwillimbury.ca, or by regular mail to the East Gwillimbury Civic Centre, 19000 Leslie Street, Sharon, ON, L0G 1V0, to the Clerk's attention. 

Deadlines to Submit Applications 

In accordance with the Municipal Elections Act, applications must be submitted to the Town Clerk by:

  1. June 27, 2019, for a candidate or third party advertiser who filed their financial statement by the 2 p.m. on March 29, 2019.
  2. Within 90 days of the date on which a candidate or third party advertiser filed their financial statement if filed within 30 days of March 29, 2019.
  3. Within 90 days of the date on which a candidate or third party advertiser submits a supplementary financial statement (Note: only candidates who submitted the required form to extend the campaign past December 31, 2018 are required to file a supplementary financial statement).

Auditing Process 

The Clerk will receive all applications and has 10 days to send the application to the Joint Compliance Audit Committee and Town of East Gwillimbury Council.

The Committee is required to meet within 30 days of receiving the application from the Clerk and determine if an audit is required or if the application is rejected.

The decision of the Committee respecting the granting or rejecting an audit may be appealed to the Superior Court of Justice within 15 days of the Committee making a decision.

If the Committee grants an audit, an auditor licensed under the Public Accounting Act, 2004 will be appointed to conduct an audit. The Auditor is responsible for conducting an audit to determine if the candidate has complied with the requirements of the Municipal Elections Act with regard to election campaign finances.

The auditor will submit a report to the Clerk of the Town of East Gwillimbury, the candidate, East Gwillimbury Council, and the applicant.

The Clerk has 10 days to forward the report to the Joint Compliance Audit Committee.

The Committee has 30 days to meet and consider the report from the auditor. The Committee will decide whether to commence legal proceedings against the candidate. If the report indicates that there were no apparent contraventions found and the Committee finds there were no reasonable grounds for the application, Council is entitled to recover the costs of the audit from the applicant.

Additional Information

To learn more about the Compliance Audit Committee's Mandate and Rules of Procedure, and for a copy of the Compliance Audit Committee Application, email the Office of the Clerk.

Resources:

2018 Candidate Financial Statements

Municipal Elections Act, 1996