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2014 Candidate Financial Filing Requirements

Candidate Information on Financial Filing

All candidates, including those not elected, those who withdraw their nomination or those whose nomination is rejected by the Town Clerk, must disclose and report their contributions and expenses, using the prescribed form (Form 4), no later than March 27, 2015 at 2:00 p.m.

Candidates entitled to receive a refund of their nomination filing fee, pursuant to Section 34 of the Municipal Elections Act, 1996, as amended, should record the refund in Box C of Form 4 as a source of income under “Other”.

For detailed information relating to financial responsibilities, campaign contributions, campaign expenses, and financial reporting, candidates should consult the 2014 Candidates’ Guide for Ontario Municipal and School Board Elections published by the Province of Ontario. Candidates may also wish to consult the Municipal Elections Act, 1996, as amended for complete information.

Legislated Campaign Periods and Filing Dates 

A Candidate's campaign period starts on the date that the nomination is filed and ends on December 31, 2014, or if the nomination is withdrawn, on the date of withdrawal.

All candidates for office (even those that have withdrawn their nomination) are required to file financial statements with the Clerk by 2:00 p.m. on March 27, 2015.

Should a Candidate file a Form 6 to extend their Campaign they are also required to file supplementary filings. Extended campaign periods and filing dates are as follows:
  Campaign period Nomination Filing Date to December 31, 2014 - First Filing Date March 27, 2015. 
  Campaign period January 1, 2014 to June 30, 2015 - Second Filing Date September 25, 2015 at 2:00 pm. 
Financial Filing FAQs

Who is responsible for completing and filing the financial statement?
It is the responsibility of the candidate to file a complete and accurate financial statement on time.

How does one know the requirements and penalties for missing the deadline?
The Clerk must advise every candidate, via registered mail, at least 30 days prior to the deadline of all the filing requirements of the Municipal Elections Act, 1996 and the penalties for missing the deadline. It is important to note that the Clerk is not required to give an additional notice for the supplementary/second filing date.

Does an auditor have to prepare financial statements?
If your campaign expenses and contributions were each less than $10,000, you must file a financial statement in the prescribed form (Form 4). If either your expenses or contributions exceeded $10,000, you are required to submit a report prepared by an auditor licensed under the Public Accounting Act, 2004 in the prescribed form with your financial statements.

What happens if one does not file financial statements?
Candidates who do not file a financial statement by the deadline forfeit any office to which they have been elected, and are ineligible to run in the next election.

Are candidate financial statements public documents?
Financial statements are public records and under section 88 (9.1) of the Municipal Elections Act, 1996, the Clerk is required to make financial statements available at no charge for viewing by the public on a website or in electronic format. This is done by posting the information on the Town’s website.

This information is a summary of the requirements contained in the Municipal Elections Act, 1996. Each candidate is responsible for ensuring that they are familiar with all requirements of the Municipal Elections Act, 1996 and must satisfy themselves that they are in full compliance with the Municipal Elections Act, 1996. Information contained on this site should not be used by candidates in isolation of a thorough review of the Municipal Elections Act, 1996.